Hiring talent on OfferZen is effortless when using positions. Positions represent the roles you're looking to fill and allow you to do the following:

  • Save your search criteria – define search criteria for your positions once and search the candidate list with a single click.

  • Reach out to candidates quickly with high quality messages – write or attach a description of each role and create a message template to easily connect with candidates.

  • Collaborate with your team – use positions to favourite and easily share candidates you're interested in for a specific position with your hiring team.

  • Manage your hiring pipelines – use your positions dashboard to see a snapshot the hiring pipeline for each of your active positions and easily action what's most important.

  • Gain access to position analytics – track key metrics for the requests you've sent including the number of candidates you've reached out to and your acceptance rate.

  • Receive weekly alerts for new matches – define the hiring team for each of your positions and receive weekly alerts on new candidates that match your search criteria.

How do I add a position?

You should create a position for each unique role you're hiring for.


You can add a new position by clicking the “Add position” button on your positions dashboard or on the left-hand side of the candidate list.

Follow the steps in our position creation wizard and you're all set.

  • Specify basic information and add a job description – name your position and specify how many vacancies you'd like to fill. Write a role description or attach a job spec to give candidates more information on what your position entails.

  • Set up a message template – craft a message to reuse when you reach out to candidates for that position. A good message will get candidates excited about the opportunity.

  • Define your search criteria – specify locations, roles, skills, experience and a salary bracket and we will use these criteria to find candidates that match your requirements.

  • Define your hiring team – select the team members who will collaborate on your position. They will be alerted when new candidates match the search criteria you defined.

You can always edit your positions from the positions dashboard or the candidate list.

Who will be able to see my position information?

Your position will not appear on any public job boards or on your OfferZen profile, nor will candidates be able to apply to any of your positions directly.

Candidates will only see the name and description/job spec of your position once they receive a message from you.

How do I reach out to a candidate using a position?

From the positions sidebar on the left-hand side of the candidate list, click on the the position you'd like to find candidates for and look through the resulting list of matches. When you’ve found someone you're interested in, click on their profile to view more information.

Reach out to them by sending a message from the right-hand side panel. If you've created a template message for your position it will be pre-populated for you. If your position has been set up with a job spec/role description the candidate will receive it along with your message.

When using a custom search to find candidates, you will need to manually select your position when reaching out to a candidate you're interested in. Selecting a position will load your template message and attach the job spec/role description saved to your position.

How do I track progress on my positions?

Your positions dashboard gives you an overview of all of your open positions. It shows a breakdown of your hiring pipeline for each position including new matches, your favourites, a snapshot of the candidates in each stage of your hiring process, and how many hires you've made.

Additional data for all of your positions are available in the analytics tool. Here you can gather further insights on your hiring trends using a range of metrics on your interview requests for all of your positions.

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