Hiring talent on OfferZen becomes almost effortless when using positions. Positions represent the roles you’re looking to fill and allow you to do the following:
Save your search criteria – define search criteria for your positions once and search the candidate list with a single click.
Reach out to candidates quickly with high-quality messages – write or attach a description of each role and create a message template to easily connect with candidates.
Collaborate with your team – use positions to favourite and easily share candidates you're interested in for a specific position with your hiring team.
Manage your hiring pipeline – use your positions dashboard to see a snapshot of the hiring pipeline for each of your active positions and easily action what's most important.
Gain access to position analytics – track key metrics for the requests you've sent, including the number of candidates you've reached out to and your acceptance rate.
Receive weekly alerts for new matches – define the hiring team for each of your positions and receive weekly alerts on new candidates that match your search criteria so that relevant talent is even easier to find.
Send candidates to your ATS – link your positions with the jobs created in your ATS and we’ll automatically send those applications to your ATS when the candidate accepts your interview request.
How to open a position
You should create a position for each unique role you're hiring for.
Click Add position
Go to your Candidate list
Click Add position on the left-hand side
When setting up a position you can:
Import a job from your ATS as a position – pick the ATS job from the dropdown list that you want to link to the position.
Specify basic information and add a job description – name your position and specify how many vacancies you'd like to fill. Candidates will see the name of the position when you reach out to them. Write a role description or attach a job spec to give candidates more information on what your position entails.
Set up a message template – craft a message to reuse when you reach out to candidates for that position. A good message will get candidates excited about the opportunity. See an example of a strong message here.
Define your search criteria – specify remote policy, locations, work authorisation, roles, skills, experience, and a salary bracket. These criteria will be used to find candidates that match your requirements for the position.
Define your hiring team – select the team members who will collaborate on your position. They will be alerted when new candidates match the search criteria you defined.
You can always edit your positions from the positions dashboard or the candidate list.
Who will be able to see my position information?
Your position will not appear on any public job boards or on your OfferZen profile, nor will candidates be able to apply to any of your positions directly.
Candidates will only see the name and description/job spec of your position once they receive a message from you.
How do I reach out to a candidate using a position?
From the positions sidebar on the left-hand side of the candidate list, click on the position you'd like to find candidates for and look through the resulting list of matches. When you’ve found someone you're interested in, click on their profile to view more information.
When viewing a profile from a position search, the position is automatically selected in the message form. If you've created a template message for your position, it will be pre-populated for you. Similarly, if your position includes a job spec or role description, the candidate will receive it along with your message.
When using a custom search to find candidates, you will need to manually select your position when reaching out to a candidate you're interested in.
Find out more about reaching out to candidates here.
How to link existing positions to ATS jobs
Find the position you want to link to one of your ATS jobs
Click on Link
Click on Link ATS job
Linking your positions to ATS jobs will ensure that candidates who accept interview requests for those positions are sent to your ATS.
If you haven't already, sync OfferZen with the supported ATSs with these easy steps.
How to track progress on your positions
Your positions dashboard gives you an overview of all of your open positions. It shows a breakdown of your hiring pipeline for each position including new matches, your favourites, a snapshot of the candidates in each stage of your hiring process, and how many hires you've made.
Once you’ve filled your position’s vacancies, you’ll see a notification in your dashboard prompting you to close your positions or increase your vacancies.
Additional data for all of your positions are available in the analytics tool.